International Facilities Services Limited is an international facilities management company operating global standards to wide range of clients in Nigeria, Ghana, South Africa and the Middle East.
Job Title: Admin / Procurement Officer
- Job Type: Full Time  Â
- Location: Lagos
Job Level: mid – level
About the Role
- The Admin. Officer is responsible for overseeing various staff units to ensure they perform their duties efficiently, meet various operational targets & other agreed performance indicators while providing general administrative services to support smooth daily operations across the Organization.
Some Key Responsibilities
- Supervise and co-ordinate the daily activities the various Support Services Teams (Drivers, Gardeners, Janitors / Cleaners and Utility Officers) to ensure they conduct their activities properly and efficiently. Organize a filing system for important and confidential company documents.
- Inventory Management; manage supplies and consumables, placing orders for new stock as required.
- Create and maintain the Unit’s Filing (paper & electronic) systems and maintain and update relevant company databases.
- Prepare reports and presentations with statistical data as assigned.
- Answer relevant queries by management, employees and external personnel e.g. vendors
- Identify areas of improvement and propose/escalate corrective actions to Executive
- Responsible for overseeing general logistics and the management of the Organization’s Fleet allocating and monitoring the use of company vehicles in an efficient manner.
- Liaise with the Accounts Department to arrange monthly fuel and diesel allocation for Company vehicles and generator(s), monitor and analyze fuel & diesel consumptions for the Company’s vehicles and submit required reports to Management.
- Conduct periodic inspections of company vehicles and their drivers to ensure the vehicles, the drivers’ uniforms and general standards are in line with corporate policies & image.
- Ensure the proper registration of all Company vehicles and the prompt renewal of all vehicle documents.
- Ensure the repair and maintenance of all vehicles in the Fleet.
- Overseeing and supervising employees and all activities of the purchasing department
- Preparing plans for the purchase of equipment, services and supplies
- Following and enforcing the company’s procurement policies and procedures
- Reviewing, comparing, analyzing and improving products and services to be purchased
- Managing inventories and maintaining accurate purchase and pricing records.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc
- Maintaining good supplier relations and negotiating contracts
- Researching and evaluating prospective suppliers
- Preparing budgets, cost analysis and reports.
Requirements
- Proven work experience as an Administrative Officer, Administrator or similar role
- Solid knowledge of office procedures
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problem-solving attitude
- Excellent written and verbal communication skills
- Minimum of B.Sc / HND in Business Administration, Office Administration or any related course. Previous experience as an admin officer for a facility and cleaning company is an added advantage
- Minimum Qualification: Degree, Professional qualification is an added advantage.
Application Deadline:Â 30 January, 2020
Method of Application
Interested and qualified candidates should send their CV to: Vmba.dkl@gmail.com using the Job Title as the subject of the email.
Note: Only shortlisted candidates will be contacted.