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Assistant Accountant – FMD at the African Union (AU)

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The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Assistant Accountant – FMD
Requisition ID: 1516
Location: Addis Ababa, Ethiopia
Reports to: Finance Officer    
Directorate/Department : Finance
Division : Financial Management
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Number of Positions: 2
Contract Type: Regular 

Purpose of Job

  • To provide operational support in financial, accounting, administrative and treasury services in order to meet legislative requirements and support AU operations.

Main Functions

  • Provides timely operational support;
  • Participates in activity planning of the division;
  • Prepares operational work schedules and follow up implementation;  
  • Coordinates and/or engage in technical assistance and/or logistical work;
  • Assists in the creation, improvement and maintenance of operational processes and systems;
  • Prepares office communication and draft reports;
  • Handles communication at operational level and provide update;
  • Compiles  and maintains data and information for preparation, implementation and monitoring of budgets, activities etc.

Specific Responsibilities

  • Collects and collates DSA payables (Airline and agents) in readiness for posting/release
  • Gathers imprests in readiness for payment
  • Collates and vets inter office payables prior to release
  • Process interbank Transfers
  • Maintains data veracity in SAP
  • Service Missions and process all other payables
  • Reviews documents for completeness and process all payables (PTSD);
  • Process all inter office payments and undertakes Continuous Vendor clearing
  • Periodically review all open items in vendors and take appropriate action as required
  • Process VAT and Telephone receivable claims
  • Safeguards all vouchers including supporting documents for review by both internal and external auditors;
  • Provides support in the preparation of financial reports and assists in performance of various clerical duties;
  • Settles imprest, travel claims and other advances for Partners funded programmes;  
  • Ensures ageing analysis of imprest and travel claims on a regular basis to keep clean and up to date;
  • Prepares responses to external and internal audit queries and assist in the implementation of audit findings;  
  • Posts journal entries into the SAP system and reconcile interoffice accounts;  
  • Analyses and uploads bank data onto the SAP Bank Module from prepared excel files;
  • Participates in the preparation of Bank reconciliation reports;  
  • Investigates and follow up all outstanding items on statement reports of bank reconciliation;  
  • Follows-up with internal and external audit reports related to any reconciliation issues raised in reports;
  • Follows-up periodic currency revaluation procedures on SAP system;  
  • Processes and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate;  
  • Processes monthly payroll and related staff emoluments;  
  • Keeps and updates financial records of the office;  
  • Maintains updated Personnel data (staff contract, leave management, up-to-date personnel information…);  
  • Maintains up to date files for service providers/contracts;  
  • Journalize monthly exchange and bank charges on the various payments effected through Foreign and Local bank accounts;  
  • Adjusts the local bank balance at the end of each month;  
  • Prepares Financial Statements to be audited;  
  • Prepares Financial Reports for consideration by the Supervisor;  
  • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;
  • Perform any other duties as may be assigned.
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Academic Requirements and Relevant Experience

  • A Diploma in Accounting or Finance or related filed, with three (3) years of relevant work experience in the areas of Accounting / Finance.

Or

  • Bachelor’s Degree in Accounting or Finance or related filed, with two (2) years of relevant work experience in the areas of Accounting / Finance.

Required Skills:

  • Conscientious in observing deadlines and achieving results
  • Familiarity with international and regional policy processes and policy analysis in the relevant area
  • Analytical skills
  • Knowledge in Microsoft suite (Excel, Word etc.)
  • Interpersonal skills
  • Able to communicate orally and in writing
  • Proficiency in one of the AU working languages (English, French, Arabic, Portuguese or Spanish), fluency in another AU language is an added advantage

Core Competencies:

  • Teamwork and Collaboration
  • Accountability awareness and Compliance
  • Learning Orientation
  • Communicating Clearly

Functional Competencies:

  • Trouble shooting
  • Job Knowledge Sharing
  • Task Focused
  • Continuous Improvement Awareness

Languages:

  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Tenure of Appointment

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

  • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$ 15,758.000 (GSA 5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$  16,813.44   (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
15th December, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

  • Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
  • Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
  • The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.

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