Bilingual Secretary (AUC-PCRD) at the African Union (AU)

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The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organisation of African Unity (OAU, 1963-1999).  We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Bilingual Secretary (AUC-PCRD)

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Requisition ID: 1002
Location: Cairo, Egypt
Reports to: Executive Secretary / Senior Finance Officer
Directorate / Department: African Union Centre for Post-conflict Reconstruction and Development (AUC-PCRD)
Division: Office of the Executive Secretary and the Finance & Administration Unit (one each)
Job Grade: GSA4
Contract Type: Regular

Purpose of Job

  • To provide secretarial and administrative support to the assigned office with the AU Centre for Post-conflict Reconstruction and Development for smooth implementation of its  mandate.

Main Functions

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  • Provide timely operational support.
  • Implement operational activities as scheduled and report.
  • Assist in the follow up of logistical arrangements, activity implementation and provision of updates.
  • Liaise effectively with internal and external stakeholders.
  • Follow up meeting decisions and correspondence outcomes and ensure their implementation.
  • Prepare routine office communication and assist in compiling data and information for reporting purposes.
  • Assist in the creation, improvement and maintenance of record and retrieval systems
  • Follow up on the provision and maintenance of office facilities and materials.

Specific Responsibilities
The Bilingual Secretary shall:

  • Type and proofread documents, reports, correspondences, messages, queries, etc. in two of the African Union working languages (preferably Arabic and English), as may be required by assigned supervisors;
  • Draft responses to routine correspondences in any of the two preferred African Union working languages for the signature of the supervisors;
  • Perform routine translation of office correspondences and documents as required;
  • Receive guests/visitors/Staff and provide them with basic information on relevant issues and procedures;
  • Maintain a proper filing and recording system for all incoming and outgoing correspondences and documents;
  • Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and partners;
  • Keep an up-o-date diary of appointments for supervisors and other senior Staff of the Centre;
  • Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
  • Provide day-to-day routine administrative supports to various work units of the assigned Divisions and  Units;
  • Perform reception services where required.

Academic Requirements and Relevant Experience

  • A minimum of Diploma in Secretarial Science and Office Management, Administration or related fields is required with a minimum of three (3) years relevant work experience in providing secretarial services in Government, private or international organizations.

OR

  • A Bachelor’s Degree in Secretarial Science and Office Management, Administration or related field with a minimum of two (2) years relevant work experience in secretarial and office management services, in either governmental, private or international organization(s).
  • A higher qualification will be an added advantage.
  • Exposure to an international work environment similar to the AU Commission is an added advantage.

Required Skills:
Functional Skills:

  • Typing Speed: 50 words per minutes
  • Excellent secretarial and office management skills
  • Excellent computer skills, including word processing, proficiency with e-mail and internet applications, excellent experience in using programmes such as MS Word, Excel and PowerPoint. Knowledge and experience of other MS Office programmes will be an added advantage
  • Excellent skills in structural editing as well as proof reading with a keen eye for detail
  • Good knowledge of the workings of international organizations
  • Excellent ability to draft routine communication
  • Good planning and organizational skills
  • Personal Abilities
  • Capacity to work under pressure and in a multicultural environment
  • Excellent interpersonal and communication skills (both verbal and written).

Core Competencies:

  • Teamwork and Collaboration
  • Accountability awareness and Compliance
  • Learning Orientation
  • Communicating Clearly.

Functional Competencies:

  • Trouble shooting
  • Job Knowledge Sharing
  • Task Focused
  • Continuous Improvement Awareness.

Languages:

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  • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure Of Appointment

  • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

  • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 48% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Application Closing Date
4th April, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

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