Danish Refugee Council (DRC) Job Vacancies

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Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income-generating activities, and a wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.

We are recruiting to fill the following positions below:

Job Title: Supply Chain Officer – Logistics

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Location: Mubi, Adamawa
Contract Type: National Contract

The Position

  • The Supply Chain Officer – Logistics will report directly to the Supply Chain Team Leader. She/he must be able to manage warehouse such as managing local emergency stockpile and goods consolidation point in order to permit the rapid movement of DRC/DDG humanitarian supplies.
  • Design and implement warehouse management and commodity tracking system.

The main duties and responsibilities will include but not limited to:
Warehousing:

  • Supervising warehouse management tasks, ensuring warehouse documentation is maintained in accordance with DRC policies, overseeing deliveries to and dispatches from DRC warehouses and checking stocks levels.
  • Follow up with relevant Storekeepers to get updated weekly and monthly stock reports.
  • Study, amylase and explain stock reports to area manager and supply chain management.
  • Initiate sporadic physical stock counts in collaboration with programme staff.
  • Ensure quality of goods received are in alignment with specifications in purchase request in collaboration with relevant technical programme staff.
  • Guarantee live update of stock report, inventory.
  • Archiving of Warehouse documents both hard copies and soft copies as per DRC Operational Handbook.
  • Explain and discrepancies of stock reports to management and archive it.
  • Make sure stock reports are received and released as per DRC procedure, online via Dynamics system and offline.
  • Work closely with supply chain team leader and transfer information to storekeepers.
  • Field visit to other DRC warehouses across Adamawa state to make sure standard procedure is in place and followed.
  • Advise management on exciting new warehouse spaces, need on new places with support from logistics team and procurement.
  • Follow up with Logistics cluster on regulations and shipment movements.
  • Dispose of items as per DRC procedure and government regulations when required.

Assets/Inventory:

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  • All Assets and General programme equipment are received, registered, tagged and updated as per DRC procedure an all Adamawa state DRC bases.
  • Inventory check on Assets and GPEs as per DRC procure monthly, bi-annually, and annually in all Adamawa DRC bases.
  • Follow up with HR and IT to issue assets and GPEs to new staff arrival.
  • Follow up with HR and IT to receive issues assets to all staff leaving the mission.
  • Work closely with supply chain manager, relevant logistics staff to make sure Assets and GPEs inventory database are updated accordingly to DRC operational handbook.
  • Submit Assets and GPEs reports to donor up on closing of each project, and whenever requested.
  • Plan with HR, IT and Procurement on need for new Assets.
  • Archive of Assets and GPE documents both hard copies and soft copies.
  • Dispose and transfer of Assets, GPEs as per DRC procedure and government regulations.

Logistics:

  • Participate in field-level program planning formulation and advice on logistics considerations.
  • Provide technical and operational support to the field office, as well as advice on application of logistics management best practice, systems and procedures.
  • Implement and manage contracts in forwarding, transport and warehousing, where necessary.
  • Implement standard DRC logistics systems and procedures as applicable in the Operations Handbook
  • Maintain the Asset management of all assets in Mubi jurisdiction

Staff movement oversight and support:

  • Travel Security Clearances: Prior to any movement complete all security briefings for staff traveling to high risk field locations. Ensure that established movement tracking protocols are adhered to by both the Safety Unit and all DRC staff.
  • Field movement tracking: Coordinate with logistics staff when directed to support Field level   movement oversight and support.
  • Maintain car folders: Maintain car folders and all DRC vehicles and support logistics staff in maintaining the car folders.
  • Driver orientation: Responsible to orient drivers on current context and road conditions. Train drivers on regulations and road safety.

Administrative and Operational support:

  • Asset management: Maintain Mubi/Yola asset register and oversight on all assets that are both utilized and stored.  Coordinate with the DRC Supply Chain department to ensure that the overall DRC asset register reflects in the Mubi current asset register.
  • DRC facility management in Adamawa State (Mubi) under close supervision of the Supply Chain Team Leader.
  • Weekly and Monthly report: Responsible for compiling Mubi weekly and monthly report for Logistics sector.

Requirements
To be successful in this role, the candidate is expected to be honest, strongly motivated and display a high standard of integrity in humanitarian work, disciplined and team-oriented

Essentials:

  • 2-3 years of progressively responsible professional work experience at national level in logistics.
  • Varied supply/logistics functional background ranging from Inventory and warehousing to transport management and distribution to beneficiaries an asset as well as ,
  • Knowledge & experience of dealing with commercial transporters and coordinating supply delivery to remote and insecure areas
  • Excellent computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
  • Sound judgment and the ability to work effectively with others at all levels
  • Strong assessment, evaluation, analysis and strategic planning skills
  • IT literate, MS – Word, Excel and PowerPoint
  • Interpersonal communication and proven written / presentation skills
  • Demonstrated ability to manage under stressful conditions.

Desirables:

  • Flexible & willing to work in a remote setting & to travel to other field locations.
  • Ability to multitask and work comfortably under pressure
  • Experience from working in an (I)NGO
  • Knowledge in Hausa
  • Bachelor’s Degree or any equivalents, Higher Diploma, NCE in any field related to humanitarian work.
  • Competent and literate in English, verbal and written, with a sound knowledge of technical expressions, any local speaking language will be an advantage

Availability:

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  • ASAP

Salary and Conditions
In accordance with Danish Refugee Council’s Terms of Employment:

  • The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

Application Closing Date
23rd April, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online

CLICK HERE TO APPLY FOR TOP JOBS OF THE WEEK

Application Method

  • CV and Cover Letter indicating and explaining the suitability to the position applied.
  • Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
  • Applications should be addressed to: “the Recruitment Manager”

Note

  • Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered.
  • Applications sent/received after the deadline will not be considered.
  • Only short-listed applicants will be invited for written test and oral interview.




Job Title: Finance & Admin Assistant

Location: Abuja
Contract Type: National Contract

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The Position

  • Supports the preparation of financial statements and maintenance of cash controls. Works within the financial procedures of DRC, municipal policies and procedures and in compliance with all national acts and legislation.
  • The Finance Assistant supports the Finance Team Leader with reports for senior management in country.

Key Responsibilities (in bullet points)
Finance and Accounting:

  • Daily accounting (bookkeeping) according to DRC financial handbook
  • Manage petty cash and clear cash advances upon request
  • Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.)
  • Correctly use DRC Dynamics functionalities in area of concern (Invoicing, Venpay, updating of Journals,etc…)
  • Prepare Monthly and weekly cash counts for office on last working day of the week and submit to Finance Team Leader and copy the Finance Coordinator.
  • Ensures that all documents are correct before paying and are carefully reviewed based on DRC Financial procedure
  • Ensures that the cash advance taken to the field are properly liquidated in due cause.
  • Compile all taxes (PAYE, WHT) and proceed for the remittance to relevant tax authorities at monthly basis.
  • Scan all financial records of Abuja office and ensure that they are attached to related voucher in Dynamics.
  • Transfer all financial documents to the archive room to Yola office at monthly basis.
  • Provide weekly action plan including financial tasks to be achieved in coming weeks to the finance team leader and finance Coordinator.
  • Attends all finance meeting hold in Abuja when required.
  • Coordinate with the finance team leader and finance coordinator the verification of vouchers above his/her threshold.
  • Any other duty that may be Assigned by the supervisor.
  • Provide support to Abuja team Procurement team in budget adequate utilization.
  • Assist Audit focal point in compiling audit requirements.

Reporting:

  • Assist with collecting, reviewing, correcting and filing all financial progress reports from the partners
  • Support financial report preparations
  • Submit progress and status reports

Manage HR/Administrative Tasks:

  • Provide support to HR in processing travel documents.
  • Ensure all necessary office resources (Stationaries, office supplies, drinking water are stocked and managed.
  • Ensure all office and guesthouse utilities and infrastructures are appropriate, safe, and functioning. (electricity, gas, up keeping of premises.).
  • Perform administrative task according to DRC guidelines.
  • Book hotels and flights for DRC staff national and international travel and meetings when required.
  • Receive and send official correspondence and maintain record for it.
  • Attend and receive phone calls and fax messages to DRC office.
  • Provide support to various departments in data entry tasks.
  • Follow up and support with residency and work permits.
  • Follow up of requests for staff NHF accounts.
  • Receive, record & distribute mails, correspondence memos, letters, faxes, and forms.
  • Any other duties relating to the nature of the job as requested by the Management.

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Key Requirements
Essential:

  • Technical College (Govt. approved) or Degree in Finance/Accounting/Business Administration or any other similar function.
  • At least 1-2 years’ work experience in field of Administration/Finance/accounting/Bookkeeping in an INGO or the commercial sector.
  • Hands-on experience/skills in MS Office especially Excel (experience in working with Excel formulas).
  • Experience in working with Dynamics is recommended.

Desirable:
Education: (include certificates, licenses etc.)

  • Degree in Finance/Accounting/Business Administration.

Availability:

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  • ASAP

Salary and Conditions
In accordance with Danish Refugee Council’s Terms of Employment:

  • The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

Application Closing Date
15th April, 2021.

How to Apply
Interested and qualified candidates should:
Click here to apply online

CLICK HERE TO APPLY FOR LATEST HOT JOBS

Application Method

  • CV and Cover Letter indicating and explaining the suitability to the position applied.
  • Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
  • Applications should be addressed to: “Protection Coordinator”.

Note

  • The position title must be written in the subject line of the email otherwise not considered.
  • Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered.
  • The position is for NIGERIAN NATIONALS ONLY.
  • Applications sent/received after the deadline will not be considered.
  • Due to the urgency of the position, applications will be reviewed on a rolling basis and the post may be filled before the deadline.
  • Only short-listed applicants will be invited for written test and oral interview.
  • DRC-DDG Nigeria does not charge any fees for recruitment and does not use any employment mediator.

Job Title: Country Director

Location: Abuja
Contract type: Expatriate contract

About the Job

  • We are looking to recruit an experienced, highly- qualified and enthusiastic professional to provide overall representation, management and coordination of the country mission, while ensuring compliance DRC’s Operations Handbook.
  • The Country Director will be based in Abuja but will be expected to travel throughout the country to visit programmes and at the regional office for strategic reviews/ meetings.
  • This position is a senior one, requiring a strong previous experience in a similar position. This position also requires strong ability in safety and safeguarding. This position also requires a full professional proficiency in English language.
  • Under the authority of the Regional Director, the Country Director is the person ultimately accountable in country for all aspects of DRC work.
  • This role will be expected to lead and consolidate DRC programming and impact while overseeing the efficient use of resources. The Country Director will be also responsible to ensure that the organizational set up is adapted to the context of operations.
  • This role is eventually expected to be strong in management. The Country Director should be able to delegate specific duties as necessary while maintaining global oversight and accountability.

Your Main Duties and Responsibilities
Representation:

  • Represent DRC to authorities, donors, partners, and in selected co-ordination forums
  • Strengthen DRC’s position nationally and regionally
  • Ensure that DRC maintains excellent and productive relations with all key stakeholders, especially beneficiaries, local authorities, the humanitarian community and donors

Direct managerial oversight and support:

  • Ensure that the Senior Management Team (SMT) have clear and realistic performance based management goals
  • Overall management of the operation and direct manager for senior staff members. This includes coaching, ensuring co-ordination between managers, recruiting, and development of staff
  • Frequent travel to the field offices for direct operational support and representation
  • Ensure compliance with internal and external reporting requirements including procurement.

Fundraising and Advocacy:

  • As the majority of the fundraising is done locally, the Country Director will lead the process of applying for funding and broadening the funding basis in a challenging funding environment
  • The Country Director will lead his/her team in writing concept papers, project proposals and budgets in line with the approved country strategy;
  • Maintain high quality exchanges with the Regional Office team and mobilize the country team to participate to regional project and strategies.
  • Lead in the team’s advocacy in all DRC key messages.

Security and Safety:

  • Be accountable for ensuring that DRC country programme is delivered in a safe and secure manner
  • Provide overall accountability for security, including development of and ensuring adherence to security procedures, monitoring of the security situation, analyzing and provision of recommendations

Support Services:

  • Together with the Head of Support Services, provide overall budget monitoring, financial management and expenses control including compliance with minimum DRC and donor requirements and ensuring that necessary systems are in place
  • Manage the resources allocated effectively and transparently by respecting and meeting all legal requirements in country
  • Oversee finance and administrative services in the Programmes
  • Support the implementation of ERP system and follow up

Human Resources:

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  • Together with the HR team, provide leadership support to staff and promote best practices in human resources management
  • Provide coaching and counselling advice to staff when necessary and lead initiatives to develop staff capacity
  • Organise regular meetings with the senior management team and all staff for the purpose of exchanging information, coordination and learning
  • Ensure that the country senior management team is effective, mutually supporting and sufficiently involved in decision making

Programme development:

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  • Lead the development and update of the programme strategy, within DRC’s overall regional and global strategic frameworks
  • Lead the development of the programme within the strategic objectives and not being constrained by the current limitations of existing programming
  • Ensure that DRC standard regulations and operational procedures (Code of Conduct, DRC Management handbooks, HAP standards etc.) are followed

Accountability and Quality:

  • Be accountable for ensuring that programmes comply with the organisational quality and accountability commitments
  • Guided by the Programme Handbook, continuously monitor and develop relevant accountability initiatives in the field as well as strengthening the effort to document the impact of activities and our presence

About You
To be successful in this role we expect the following:

Required:

  • Master’s degree in Political or Social Science, International Sevelopment, Economics or other relevant field)
  • Minimum 8 years’ relevant work experience in emergency contexts for a humanitarian agency or similar
  • Minimum 8 years’ experience in people management
  • Proven leadership skills
  • Proven experience managing large and complex humanitarian operations
  • Experience in financial and safety management
  • Full professional proficiency in English (daily working language)

Desirable:

  • Experience in representing a large and leading international organization to donors, external partners and authorities
  • Experience with networking, advocacy and coordination
  • Work related experience from the region/country
  • Experience with managing Change
  • Professional proficiency in French

Skills & Qualities:

  • Ability to work in a multinational and multicultural environment
  • Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
  • Excellent communication skills, as well as patience and politeness, are required
  • Multi-tasking and Organizational skills is a must
  • Adaptable and Flexible
  • Proven analytical and critical thinking skills
  • Exemplary sense of ethics in the workplace
  • Team-oriented & good sense of humor

General Regulations:

  • The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
  • Employee should not engage in any other paid activity during the DRC contract period without prior authorization
  • Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
  • Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
  • Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request

We Offer

  • Contract length: 12 Months
  • Level: D
  • Designation of Duty Station: Accompanied Family Duty Station
  • Start date: As soon as possible   

Application Closing Date
11th April, 2021.

Method of Application
Interested and qualified candidates should:
Click here to apply online

CLICK HERE TO APPLY FOR LATEST HOT JOBS

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