Premiere Urgence Internationale (PUI) Recruitment 2020 Job Vacancy (4 Positions)

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Premiere Urgence Internationale (PUI) Recruitment 2020 Job Vacancy: Apply for the latest international jobs / vacancies recruitment at Premiere Urgence Internationale PUI.

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

PUI has been implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition, health and protection project in Maiduguri and Borno State.

We are recruiting to fill the following positions below:

Premiere Urgence Internationale (PUI) Recruitment 2020

PUI Vacancies:

Job Title: Information Management Officer

Location: Maiduguri Coordination Office, Borno
Contract Duration: 3 months (with possible extension)

General Objective

  • Under the supervision of the MEAL Coordinator, the Information Management Officer (IMO) will actively design and oversee data and information management systems at the PUI Nigeria mission level
  • Where IM and system gaps exist, the IMO will follow up with staff and set up primary data collection and case management systems as well as protocols for data storage, protection and management
  • The IMO will take steps to ensure consistency and quality in the information collected and to promote efficiency in IM, data usage and reporting for the Programs and MEAL teams, based on their needs.

Role and Responsibilities
Information Management System:

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  • Support the MEAL coordinator in the design and implementation of a country-specific Information Management system to store, analyse and disseminate information based on PUI needs (identified through initial Diagnosis), such as for Vulnerability Assessments and Case Management
  • As relevant to the results of the IM Diagnosis, create computerized tools allowing faster M&E tracking and reporting and support the MEAL department in applying these new tools (also can apply for Programs to track project indicators)
  • Consider and implement new methods to improve database management at PUI Nigeria, such as using online and offline databases to improve data management
  • Implement the PUI Information Management strategy, and more specifically ensure the  internal management of information, flows of information, Data Protection guidelines, and other operational requirements for the IM systems
  • Work closely with the MEAL Coordinator to ensure consistency and inter-operability between different datasets and sources
  • Support the implementation of a document management system for archiving project data
  • Contribute to the IM plan for new projects, considering Best Practices in data management and ease-in-use for the MEAL and Program teams
  • Ensure data collected is well-organized and easily usable, e.g. clear and easily disaggregated into sex/gender, other required disaggregation – considering how the MEAL and Programs teams will need to analyse and report the data
  • Ensure all data collected is consolidated into one central database to be used by programs and MEAL staff effectively, e.g. for Case Management
  • Adapt the IM system(s) and strategy based on emerging needs and new programming requirements and indicators; and provide innovative ideas to ensure data collection and case management continues to be as efficient and smooth as possible.

Mobile Data Collection:

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  • Code and thoroughly test assessment tools for MEAL and Program teams into Kobo or other platform, following the mobile data collection process at PUI
  • Provide technical input for tool design in Kobo or other platform, such as form logic, relevancies, constraints, scoring formulas, etc.
  • Upload all forms for data collection to the Kobo or platform server
  • Review translations of data collection forms entirely, allowing the opportunity to review coherence in the questions, answers, skip logics, etc. and making final changes to the forms
  • Download data from the Kobo or platform server, do data cleaning, and share (and archive) the final – clean and compiled – data set with MEAL and Program staff
  • Train staff and volunteers on mobile data collection technologies, e.g. tablets, and the form logics; and
  • Help monitor data for trends and patterns with the support of program management and MEAL Manager and share relevant key findings.

Data Quality Management:

  • Monitor the quality of data in databases, identify missing or inconsistent data, and follow up with the program teams to correct errors and improve data quality for the mission; This includes checking the Kobo or platform server on a weekly basis to review the quality of data collection
  • Manage the data collection software account and ensure proper, authorized usage by PUI staff
  • Configure tablets and ensure that all tablets OS and software are updated
  • Perform regular checks of the equipment and systems to ensure high quality data collection and management.

Trouble Shooting and Capacity Building:

  • Provide trainings on the IM system(s) to PUI staff, and follow-up with technical support to improve data quality and data management for MEAL and Program teams
  • Train staff on the IM Strategy and how to use the IM system(s)
  • Provide technical troubleshooting support to staff as necessary, in a timely manner, about the IM system(s) and mobile data collection technologies, acting as the focal point for all technical troubleshooting and support.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s need.

Mandatory Requirements

  • Language skills: Fluent in English (speaking, reading, and writing) and in Hausa and knowledge of Kanuri is strongly desirable.
  • Education Degree: University Degree in Computer Science, Information Management, Statistics, Mathematics or Technical Diploma in Computer Science
  • Work experience:at least two years’ experience in similar field with NGOs or in private IT companies.

Knowledge and Skills:

  • Ability to formulate IM systems, technical requirements and operating procedures
  • Demonstrated analytical skills and knowledge of research, information management and analysis processes
  • Experience in managing electronic data collection tools such as Kobo, ODK, CommCare and coding form
  • Experience with advanced statistical software such as SPSS, InVivo, Stata etc
  • Proficient in graphic design software and geographic information system
  • Good knowledge of MS-SQL server and SharePoint
  • Excellent knowledge of Excel and Access (data manipulation and report generation) or any other database platform
  • Experience in creating and maintaining databases
  • Understanding of data security and protection policies.

Transversals Skills:

  • Integrity and loyal to humanitarian principles
  • Patience and readiness to triangulate information
  • Reliable and rigorous
  • Strong organizational skills and attention to details with the ability to manage priorities, take initiative, meet multiple competing deadlines, and work without constant supervision
  • Ability to demonstrate clear analytical thinking and problem-solving
  • Autonomous and hard working
  • Flexible, innovative and adaptable to the needs of the team and organization
  • Strong commitment to support and develop the capacity of the colleagues
  • Ability to work under pressure
  • Ability to work within a team.

Application Closing Date
6:00pm 18th November, 2020.

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How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: This position is for Nigeria Nationals only (Male / Female).


Job Title: Health Supervisor

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Location: Monguno, Borno
Contract Start Date: ASAP
Contract Duration: 8 months (with possible extension)

Backgroud
The PUI Nigerian Mission has been officially opened in April 2016, with a focus on meeting urgent needs, including improving access to food commodities, primary health care and nutrition for Internally Displaced People (IDP) and host communities (HC) living in Maiduguri Metropolitan Council (MMC).

The progressive sectorial widening allowed PUI to start implementing an integrated approach from 2017 in food security, livelihoods, and nutrition and health sectors, with the support of ECHO, FFP, OFDA and CIAA/CDC, in line with PUI’s global strategy. From the launch of the health care services in February 2017 to the end of April 2018, a total of 119 913 OPD consultations were reached in Bolori II, while more than  60.000 beneficiaries have been reached by our cash project.

In mid-2018, PUI has developed its comprehensive response by adding Protection and Community Outreach (PCO) activities to the existing programs in Bolori II. In the month of October 2018 only, more than 3.500 households have received door to door visit from the PCO team. In 2018, PUI has also scaled up its intervention with the opening of Monguno LGA base, with the main objectives of reducing morbidity and mortality of the most vulnerable population and promoting protection amongst the whole affected community. This opening in Monguno allowed PUI to reach the vulnerable population in Kukawa and Kroskawa LGA.

General Objective:

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  • Under the direct supervision of the Health Deputy Project manager, the Health Supervisor provides patients management in collaboration with Midwife and other team members.
  • S / he follows PUI protocols and standards to ensure quality and continuity of care, promotion and restoration of health of the patients and population, ensure supervision of care

Responsibilities and Task
Activities Implementation:

  • Ensure consultations and nursing duties organization, including triage, dressings, injections, and distribution of drugs according to nurses’ protocols, precautions, hygiene standards, and clinicians’ prescriptions
  • Verify on a daily basis that the consultation rooms are provided with necessary equipment and consumables
  • Provide technical support to the clinician for diagnoses and management cases
  • Assist the clinicians in the management of the referral cases
  • Ensure that health education according to the protocols and key messages are well provided
  • Evaluate the quality of consultations by assessing clinicians once or twice/month
  • Propose any implementation of medical protocols, update it if necessary, and ensure that the medical staff follow it
  • Monitor the rational use of medicines and the proper administration of treatments in step with national international protocols
  • Ensure smooth implementation and integration of services among the health team and other PUI sector team (MHPSS, SRH, Nutrition, food security, protection)
  • Ensure that the work place is clean
  • Participate in any other activities such as vaccination, survey, etc…according to the needs
  • Organize and monitor the waste management according to the waste management procedures
  • Ensure that all administrative procedures and documents (individual patient cards and registration book, referral form, death report from etc.) and existing data management tools are used correctly

Drug and Medical Equipment Management:

  • Ensure that PHC is properly supplied with materials and drugs
  • Prepare drugs and materials requests in collaboration with the team, DPM and SRH supervisor
  • Ensure that expiry dates of drugs are checked
  • Ensure that drugs and materials storage respect standard rules (hygiene, notification, stock cards…)
  • Ensure that the medical material is clean and sterilized

Team Management:

  • Plan Monthly schedule for the team member with DPM and PHC In charge, and follow up
  • Manage staff timetable, annual leaves, and attendance sheets
  • Organize team work regarding team capacity in order to cover all PHC needs
  • Ensure the respect of Première Urgence Internationale rules and inform the DPM of any disrespect of the rules
  • Participate in the regular evaluation of medical staff in collaboration with the DPM
  • Support the team in its daily work
  • Schedule regular meetings with OPD staff to communicate updates and raise challenges encountered by the team
  • Debrief any new PUI or MOH staff of the PHC system and regulations
  • Ensure training of the medical team in collaboration with DPM
  • Ensure training of awareness team  in collaboration with HPM
  • Assess the need of training
  • Assess the level of knowledge after the trainings
  • Regularly appraise the performance of clinician team
  • Ensure the security rules in the field are respected, the safety of the field officers is guaranteed and the regular communication with the security focal person is maintained

Medical Data Collection and Reporting:

  • Ensure that the Medical prescription are readable, dated and signed
  • Ensure an accurate daily use and tracking of epidemiological data
  • Ensure the tracking of consumption of the drugs and medical materials
  • Ensure the good collection on general information about the people living conditions
  • Ensure the archiving the documents, tools and training materials in the context of project / s and ensures the availability of the verification sources mentioned in the proposals.
  • Work in close collaboration with the deputy health program manager and report all his / her activities, observations and needs
  • Report to the DPM / PM any problem in the clinic especially the gap / loss / robbery / damage of medical equipment or medicines or any patient and organizational issue

Internal and External Representation:

  • Be the focal point in the PHC with external partners. Explain how the PHC works, difficulties faced, and strengths.
  • Ensure verbal and written hand over at every duty shift to the team and emphasize on specific events
  • Translates documents and / or interprets conversation when necessary
  • Participate actively in meetings as required

NB: The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department:

  • Ensure the quality of care provided to patients in the PUI health facility
  • Scale up on the primary health care facility plan should be developed according to the frame
  • Assessment on beneficiaries at risk and diagnosed individuals with communicable and non-communicable diseases, other diseases of public health relevant and treat him
  • Build the capacity of community health workers, Nurses, Nurses Assistants, Midwives, Registrar on thematic related to death.
  • Provide frequent on health – illness patters observed in the facility that require further assessment
  • Report to line manager periodically regarding context changes that affect the modality of intervention

Mandatory Requirements

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  • Language skills: Fluent in English and Hausa and good knowledge in Kanuri is an asset
  • Education degree: Recognized Nurse Degree (BNSc. or at least certificate level) with national legislation
  • Work experience: At least 2 years of experience in Nursing, staff supervision and experience with INGOs
  • Knowledge and skills:
  • Good knowledge of Communicable and Non Communicable diseases
  • Good knowledge of Public Health
  • Computer skills: Excellent knowledge of the MS office software including Word, Excel, Outlook

Other:

  • Good reporting skills

Assets:

  • Interests: Working in humanitarian relief:
  • Understanding of the political situation in the area

Transversals Skills:

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  • Excellent communication, conflict solving and diplomacy skills to manage relationship in potentially tense situations
  • Team Management
  • Be available for any emergency
  • Ability to make decisions and to exercise authority when required
  • Ability to analyze and suggest improvements of the activities
  • Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
  • Well organized and hard worker
  • Able to manage stress and pressure
  • Able to check validity of information, logical thinking
  • Neutrality
  • Reliability

Application Closing Date
17th November, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: Open to Nigeria Nationals Only (Male / Female).


Job Title: Administrative Manager (National)

Location: Monguno, Borno
Starting Date: 01st December 2020
Duration of Contract: 8 months (with possible extension)

General Objective

  • The Base Administrative Manager is responsible to manage the Administrative Department at Monguno Base under the direct supervision of the Field Coordinator and with the technical support of both the Finance Coordinator and the HR Coordinator
  • He/she is responsible for the proper functioning of the administrative services of the base, in compliance with the procedures of PUI and donors.

Responsibilities and Tasks

  • Human Resources: S/he supervisesall the activities related to human resources management.S/heis responsible for the enforcement internal staff regulation and HR guidelines at base level, while respecting the legal framework of the country of operation in this regard.
  • HR Administrative Management: S/he is responsible for the administrative management of national teams at base level in close collaboration with the HR Coordinator (recruitment, hiring, remuneration, follow-up, evaluations, training, dismissals…).
  • Work Organization: S/he makes recommendations and participates in the rationalization and optimization of the Human Resources of the base.
  • Risk Analysis: S/he analyzes risks in relation to HR, administrative and financial questions, and issues alerts and recommendations when necessary.
  • Administrative and Financial Management: S/he oversees administrative and financial questions at the base, and ensures compliance with relevant procedures, with substantive support from the mission’s Financial Coordinator.
  • Budget Follow Up: S/he contributes to the financial follow up of the mission, in coordination with other departments

Specific Objectives and Associated Actions
Ensure Human Resources Management of the Base:

  • S/he works in collaboration with the Field Coordinator and HR coordinator to set up Human Resources (HR) procedures and management tools in compliance with the labour regulations of the country of intervention, the internal staff regulations (ISR) as well as the HR guidelines, and monitors risks associated with HR issues in the base.
  • S/he works, under the responsibility of the Field Coordinator, and in link with other departments’ heads on reviews / optimization of the HR structure of the base.
  • S/he implements HR rules, procedures and tools in the base regarding: new HR regulations, national staff contracts, procedures of recruitment, payroll operations, implementation of appropriate working conditions, HR records electronic and physical records.
  • S/he ensures the administrative management of national staff, in particular, payroll operations, monitoring absences, the construction, updating and archiving of personnel files.
  • S/he assumes or delegates responsibility for the integration of any new employees at the base, and ensures, in particular, that logistical, administrative, HR and financial procedures, as well as procedures for the use of communication and transportation are explained and understood.
  • S/he suggests possible updates to the ISR in terms of rules, procedures and tools relating to recruitment, remuneration, administrative management, disciplinary aspects and management of individual career development within the organisation.
  • S/he controls and monitors the implementation of the tools and procedures and provides the necessary support to perform the service.
  • S/he contributes to the organisation of recruitment (provisional planning, advertisement, applications, and interviews) for all departments.
  • S/he participates in the hiring process, as well as in any decisions related to the termination of employment contracts of national employees at base level.
  • S/he ensures compliance with PUI’s internal rules of procedure at base level.
  • S/he ensures that all national employees are subject to a written evaluation as per PUI Nigeria internal guidelines.
  • S/he completes training programmes for the national staff (administrative aspects, logistical regarding procedures) on and as needs basis.
  • S/he handles the management of interpersonal conflicts that arise on his/her base, and refers the matter to the field coordinator, in the event that s/he is not able to resolve dispute.
  • S/he ensures a follow up of employees’ careers for the national staff, in collaboration with the project managers, Logistician and Field Coordinator.
  • S/he is the guardian of the image of PUI in his/her area of operation, and in that capacity ensures that the entire staff under his/her authority displays behaviour consistent with the values upheld by the organization, and with full respect for the local culture.

Ensure Financial, Budgetary, Accounting and Administrative Management of the Base:

  • S/he works in collaboration with the Finance Coordinator to set up aspects related to finance, including budgetary, accounting and treasury elements at the base.
  • S/he ensures the setting up and proper use of tools and procedures for financial, accounting and budget management in the base: accounting procedures, accounting records, SAGA, budgets follow up, allocation tables, budget projections, cash forecasts, cash management and cash security.
  • S/he is responsible for cost optimisation; and uses budget tracking to achieve this; s/he ensures adequate financial resources for the running of the base.
  • Regarding budgetary monitoring, s/he participates in team-based analysis (along with technical, administrative and logistics management) and is responsible for detecting anomalies and proposing adjustments to the field coordinator and to the Finance Coordinator.
  • S/he ensures that accounting entries are completed in compliance with internal rules, and communicated to the Finance Coordinator according to the agreed calendar, after endorsement by the Field Coordinator.
  • Together with the Finance Coordinator and the Field Coordinator, S/he tracks the cash flow for his/her base, and oversees disbursements.
  • Together with the Finance Coordinator and the Field Coordinator, S/he ensures that a system of internal oversight is in place at the base. S/he ensures compliance with procedures for undertaking expenditure commitments, and participates in the process of endorsing purchase orders.
  • S/he is the guardian of the bookkeeping, and in that capacity makes sure that cash balances and bank accounts (if applicable) are absolutely and permanently backed up by appropriate accounting documents.
  • S/he organises and provides training to the administrative national staff in the base on these tools and procedures
  • S/he makes sure that these tools and procedures are understood and applied by the national staff.
  • S/he controls and monitors the implementation of the tools and procedures and provides the necessary support to perform the service.
  • S/he provides a technical support to the base regarding financial tools and develops tools to implement the administrative services in the base.
  • S/he organises the preparation of audits at base level, under supervision of the Finance Coordinator.
  • S/he contributes to the preparation of grant proposals and drafts the budgets for the base.
  • Under the direct supervision of the Field Coordinator and the support from the Finance Coordinator and/or the HR Coordinator s/he follows the implementation of Nigerian administrative regulations at base level and interacts with field level administrations on that regard.

Ensure Reporting and Dissemination of Information:

  • S/he ensures efficient flow of information to the Field Coordinator, Finance Coordinator and HR Coordinator, and, if necessary, to the programme team, to the logistics team, and to the Head of Mission.
  • S/he drafts or participates in the drafting of reports on internal operations in all matters concerning his/her field of action in financial, budgetary, accounting and HR management of the mission.
  • S/he supports the manager(s) in the base in the performance of their administrative activities, in a functional, not hierarchical, relationship.
  • S/he sends the internal and external reports to the immediate supervisor, while meeting internal deadlines for endorsement (monthly logistical reports / accountancy/ returns on budgetary monitoring / cash flow estimates).
  • S/he attends internal coordination meetings, and participates actively in them.
  • If necessary and by delegation from the Field Coordinator, the Finance Coordinator or the HR Coordinator, S/he represents the association with partners, local authorities and various actors involved in the financial, administrative, legal and human resource aspects of the mission.

Ensure the Management of the Administrative Department:

  • S/he ensures the direct supervision and management of the Finance Officer, HR Officer, Finance Assistant and HR Assistant.
  • S/he ensures the setting of objectives to be achieved by the administrative department and tracks their realization, and leads the staff appraisal.
  • S/he contributes to the decision making process regarding any termination of employment contracts.
  • S/he ensures or delegates responsibility for the integration of new staff within the administrative department, ensuring the relevant tools and procedures, and PUI policies are well understood.
  • S/he prepares the job profiles of local staff under his/her immediate supervision.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

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Priorities of the Department:

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  • Implementing the main PUI tools and processes in both HR and Finance (FFU, payroll, etc.)
  • Capacity building of the administrative team and of all the staff in general in terms of Finance/HR processes and procedures (including finalization of pending recruitments within his/her team).
  • Support and guide the managers in sizing and recruiting the teams for the Logistics and Program departments.

Mandatory Requirements
Education Degree:

  • Minimum of a Bachelor’s Degree in Admin / Finance / Accounting or related fields.

Languages Skills:

  • Fluent in English (speaking & writing). Good knowledge of local languages (Hausa / Kanuri… etc.).

Work Experience:

  • Minimum of 2 years of experience in HR and Finance management in the field with a Humanitarian INGO

Knowledge and Skills:

  • Team management
  • Administrative and managerial skills
  • Good analytical and writing skills.
  • Good management capacities and team leadership spirit
  • Good analytical and writing skills.

Computer Skills:

  • Good knowledge of the MS office software including Word, Outlook. Excellent in Excel, Saga and SharePoint (Desirable).

Assets
Interests:

  • Strong motivation to help people in need. Proven working experience in humanitarian organization.

Transversals Skills:

  • Independence, ability to take initiatives, sense of responsibilities
  • Good resistance to stress
  • Pragmatism, objectivity and an ability to take a step back and analyze
  • Ability to provide/structure instructions clearly and concisely both orally and in writing
  • A high sense of discretion and integrity when dealing with sensitive HR information
  • High degree of responsibility, initiative, alertness, emotional stability, the ability to prioritize a heavy workload and to delegate accordingly
  • Professional attitude and the ability to build successful working relationships with contacts outside of the projects.
  • Demonstrate an integrated approach and attitude through normal work activities and a thorough understanding of community-based protection issues in the country of operation
  • Self-motivated, flexible and adaptable to the needs of the team and organization
  • Strong commitment to support/develop capacity of national staff and developing second layer of leadership
  • Team player: proven management ability and inter-personal skills
  • Excellent communication skills
  • Problem-solving and leadership skills
  • Ability to work independently while taking initiatives and showing a sense of responsibility
  • Sense of diplomacy and negotiation
  • Analytical skills
  • Organization, rigor and ability to prioritize and meet deadlines
  • Ability to manage people remotely
  • Ability to work in volatile and secluded contexts.

Application Closing Date
13th November, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online

CLICK HERE TO APPLY FOR LATEST HOT JOBS

Note

  • This position is for Nigeria Nationals only.
  • Female applicants with strong skills and competence are encouraged to apply.

Job Title: Fleet Assistant

Location: Maiduguri
Contract Start Date: As soon as possible
Contract End Date: 31st July, 2021

Details

  • The PUI Nigerian Mission has been officially opened in April 2016, with a focus on meeting urgent needs, including improving access to food commodities, primary health care and nutrition for Internally Displaced People (IDP) and host communities (HC) living in Maiduguri Metropolitan Council (MMC).
  • The progressive sectorial widening allowed PUI to start implementing an integrated approach from 2017 in food security, livelihoods, and nutrition and health sectors, with the support of ECHO, FFP, OFDA and CIAA/CDC, in line with PUI’s global strategy. From the launch of the health care services in February 2017 to the end of April 2018, a total of 119,913 OPD consultations were reached in Bolori II, while more than 60.000 beneficiaries have been reached by our cash project.
  • In mid-2018, PUI has developed its comprehensive response by adding Protection and Community Outreach (PCO) activities to the existing programs in Bolori II. In the month of October 2018 only, more than 3.500 households have received door to door visit from the PCO team. In 2018, PUI has also scaled up its intervention with the opening of Monguno LGA base, with the main objectives of reducing morbidity and mortality of the most vulnerable population and promoting protection amongst the whole affected community. This opening in Monguno allowed PUI to reach the vulnerable population in Kukawa and Cross Kauwa LGA.
  • In 2019, PUI will further develop its integrated approach by adding a WASH component to its comprehensive response. In parallel, PUI is continuously supporting the coordination mechanisms in North East Nigeria humanitarian crisis. Finally, PUI is also running the common logistics platform for all humanitarian actors thanks to a co-funding between 20 partners, and a funding from the logistics sector (WFP). Thanks to the Maiduguri Inter Agency Logistic Platform, 91 projects have been supported in 2018, for a total of 7 000 000 of indirect beneficiaries.
  • PUI is looking for a Nutrition Feeding Assistant for its Stabilization Center at Ngaranam Hospital in Maiduguri.

General Objective:

  • Under the supervision of the SC Nurse, the SC Feeding Assistant is responsible to provide the nutrition care plan, formulate and make available therapeutic foods for the assigned patients in the SC ward. S/he is in charge of providing nutrition education and counseling for the caregivers and ensure that the patients and their caretakers receive maximum care and support while in the stabilization center.

Responsibilities and Tasks
Feet Management:

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  • Assist the Logistics officer to ensure that the administrative documents for all vehicles are available, filed and monitored
  • Organize the schedule of vehicle movements and drivers at Coordination base level
  • Assist the Coordination Logistics Team to report all cars incidents and prepare the reports
  • Organise monthly meeting with PUI drivers on sensitiztion of PUI safety and guidelines
  • Ensure the daily, weekly and monthly checks on all PUI vehicles according to PUI fleet guidelines
  • Assist Logistics officer on vehicle estimate for the month and process the monthly vehicle statement
  • Allocation of vehicles to the staff during the working hours
  • Provide assistance and support on vehicle repair and management
  • Update the daily movement board (Airport drop-offs/pick-ups and movement within/outside the town)
  • Assist the Logistics officer for cargo movements across all the bases
  • Ensure that vehicle log books are maintained
  • Maintain data and update records of all vehicles
  • Ensure that office vehicles are checked daily and road worthy
  • Ensure that regular service schedule and maintenances are carried out
  • Ensure proper monitoring of diesel for generators
  • Ensure all generator files (diesel reception, generator fueling follow-up, generator time sheet etc.) are well managed
  • Ensure proper maintenance and repair of generator fleets when due for servicing
  • Fill the vehicle card of pointing on a daily basis
  • Prepare duty roaster for the drivers
  • Ensure that all requirements stated in the vehicle rental contract are duly implemented and communicates any discrepancies with the Logistics officer

Assets Management:

  • Dispatch the equipment on the base according to the needs, and archive the waybills accordingly
  • Support the Logistics officer to make sure the assets are properly maintained and maintenance intervals and procedures are respected
  • Monitor and facilitate repair orders as assigned by the logistics officer
  • Assist workers or specialized technicians if needed
  • Ensure the equipment and machines used by teams under his / her supervision are cleaned and kept in good condition
  • Ensure the daily workers attendance follow up and edit the attendance sheets
  • Prepare the payments files of daily workers in his/her domain of supervision before submitting to Finance department

Security:

  • Report potential fleet or security incidents to the Logistic Officer
  • Understand and obey traffic law and regulations and sensitize drivers on their implementation

Documentation and Reporting:

  • Give daily report to the Logistics Officer about the progress of the logistics activities
  • Archive and centralize logistics files related to his/her domain
  • Update and share the monthly fire extinguisher follow-up
  • Update and record the vehicle, generator and fuel follow-up regularly and send to the Logistics officer on a monthly basis

Priorities of the Department:

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  • Optimization of the utilisation of the vehicles and energy supply
  • Sizing of the motor pool
  • Management of maiduguri base drivers
  • Reporting on fuel consuptions of base and guest house generators

Mandatory Requirements

  • Language skills: Good command in English and in local Dialects such as Hausa and Kanuri
  • Education degree: Diploma or graduate in Logistics, Business Administration or similar field of studies
  • Work experience: At least 1 year of progressive work experience with NGO in similar field
  • Knowledge and Skills:
    • Team Management
    • Logistical skills
    • Knowledge of institutional donors procedures (UE, OFDA, ECHO, AAP, UN agencies…)
    • Computer skills : Pack Office and any other software
  • Transversal Skills:
    • Commitment to the NGO values and principles
    • Initiatives taker
    • Independent worker
    • Rigour
    • Honesty

Application Closing Date
17th November, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online



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