Phillips Outsourcing Services Nigeria Limited – Our client, an IT management company, is recruiting to fill the position below:
Job Title: Senior Virtual Executive Assistant
Location: Lagos
Employment Type: Contract
Job Summary
- The successful candidate will be highly organized, can manage multiple priorities and can work in a fast-paced environment while upholding the privacy of confidential and sensitive information.
- Must demonstrate excellent interpersonal skills and show high ethical standards in the way he/she conduct work.
Job Responsibilities
- Perform administrative tasks including maintaining calendars, coordinating schedules, planning functions, making travel arrangements and managing accounts.
- Prepare internal and external communications including letters, professional communications and other related documents.
- Provide financial administration support including reconciliation of bank and credit card statements, processing contracts and invoices, as well as, preparing documents for approval and filing.
- Proactively anticipate needs and resolve matters in a timely manner.
- Perform work with a continuous improvement mindset identifying and recommending areas for improvement.
- Demonstrate interest in working on problems of diverse scope such as coordinating department all hands meetings and improving team operations
- Proactively engage and establish trust with org leaders and cross functional teams, learning the nuances of those groups and applying that to their everyday work
- Collaborate with Executive team on scheduling, exhibiting strong thorough communication with teammates
- Effectively manage the Executive calendar(s), which may include large, global recurring team meetings, note-taking and action item follow-up from meetings, materials preparation and agenda setting if needed
- Demonstrate good understanding of Executive’s cadences and style, using best judgement when setting schedules and agendas
- Participate in (and occasionally manage) cross-functional organisational and admin team projects/events from initiation through delivery, determining corrective action for risks and obstacles
- Additional duties to support the team including professional and personal tasks as required.
Qualifications & Requirements
- University degree or post-graduate diploma or similar.
- 5+ years operating as an Executive Assistant supporting a variety of Executives and teams, preferably with C-level support experience
- A demonstrated ability to work with confidential information and operate with high ethical standards.
- Excellent organizational skills and attention to detail.
- Ability to be flexible and multi-task while working with competing priorities.
- Intermediate or expert level MS Office skills including Outlook, Word, PowerPoint and Excel
- Can exhibit extremely high attention to detail especially in operational responsibilities
- Highly organized, strong in prioritization and time management and capable of budget planning if needed
- Is a creative problem-solver, adapts well to change and can independently resolve any challenges through proposing and executing solutions
- Exhibits the drive to be results oriented and meet deadlines
- Proven ability to interact and communicate effectively at all levels within the organization, including senior management
- Strong supervisory and leadership skills.
- Excellent verbal and written communication and interpersonal skills
Salary
N200,000 – N300,000 monthly.
Application Closing Date
10th February, 2022.
Method of Application
Interested and qualified candidates should forward their CV to: anuoluwapob@phillipsoutsourcing.net using “Senior Virtual Executive Assistant” as the subject of the email.